Volunteer
Honda Indy Grand Prix of Alabama presented by AmFirst
Login below if you’ve already regsitered for this year’s event!
Registration will open soon for the 2021 Honda Indy Grand Prix of Alabama presented by AmFirst!
Volunteers play a vital role in the success of the Honda Indy Grand Prix of Alabama presented by AmFirst, benefitting Racing for Children’s. We will be enlisting the help of approximately 300 volunteers to work on various committees and we want to ensure that each individual has a once-in-a-lifetime experience! With volunteer positions available throughout the track, volunteers say their behind-the-scenes access is what keeps them coming back year after year! Volunteers are assigned to a variety of committees, performing the many tasks required to conduct an INDYCAR event. All volunteers are required to work a minimum of 2 shifts over the course of the weekend. Shifts are approximately 5-6 hours long, but can vary depending on the committee. Volunteers are welcome to work more than 2 shifts if they would like. Honda Indy Grand Prix of Alabama presented by AmFirst asks that all volunteers purchase a Volunteer Uniform Perks Package. The package fee subsidizes the cost of the volunteer uniform and other package items, and thereby supporting the Event’s endeavor to generate more funds to donate to our official charity, Racing for Children’s.
VOLUNTEER FAQ
CHECK-IN
Q: How early should I arrive for my scheduled shift?
A: Please make sure you arrive early enough to check-in and get to your assigned location. Your shift start time is the time you need to be at your post. Please check-in at least 15 minutes prior to this time. Consider the possibility of heavy traffic coming in the Park and how it will affect your commute. Also, we ask that if you are planning on eating before your shift begins, please make sure you have plenty of time to dine.
Q: Where should I go to check-in?
A: When you arrive, you will check-in at Volunteer Headquarters located in the building next to Lot E (there will be signage). You must check-in for each shift at Volunteer Headquarters. You will get a lunch voucher upon arrival and be taken/directed to your committee location. A map will be posted shortly.
COMMITTEES
Some committees are subject to change based on COVID-19 restrictions and protocols.
JOIN IN ON THE FUN WITH ONE OF THESE GREAT COMMITTEES!
Each volunteer is given the opportunity to select up to three committee preferences during registration. Volunteers will be notified of their committee assignment after we receive and process your application. Positions are granted on a first-come, first-served basis. Once a committee is full, it will no longer be available for you to select during registration.
Q: What committees are available?
- Access Control – You will be monitoring secured access points including in the paddock and race control security area.
- Ambassadors – You must be familiar with the park layout and rules, and have good customer service skills. This includes positions as tram riders, roving hillside marshals, guest services line and various other customer service duties.
- A-Team – A “utility” position, A-TEAM volunteers will perform a variety of tasks throughout the event. This position is ideal for the problem solver that’s not afraid to fill in with different committees at different times. You could be assigned to fill in at ANY of the other committees (sometimes they get short-handed or have an unexpected additional need) during your shift – please understand and be aware of this expectation PRIOR to signing up for this committee.
- Hospitality – You will serve in a number of areas throughout the event in various capacities which include VHQ, paddock club and attending to media.
- Operations – These positions deal with the logistics of the event. Duties include distributing radios, product distribution, which includes taking lunches and products to volunteers and staff, and shipping and receiving, distributing packages throughout park to designated locations.
- Shuttles – You will be transporting VIP and media attendees from their lots to the paddock. Also checking credentials and tickets. Shuttling from lots A, D, or E.
Q: How do I know my committee assignment?
A: Once you’ve completed your online registration and your payment has been processed, you will receive an email confirming your selection as a volunteer and assigning you to a committee. Committee assignments are available on a first come, first served basis. As the event gets closer and needs in areas change, committee assignments could change. We try to give you your first choice but guarantee one of your top 3 choices.
MEALS
Q: What do I do for breakfast/lunch?
A: Breakfast, lunch and snacks are provided in Volunteer Headquarters on the days of your shifts. Once you check-in for your shift each day, you will be given a lunch voucher for that day. You must present this to go through the lunch line in VHQ.
ORIENTATION
Q: When is volunteer orientation/training?
A: We will have a volunteer orientation the Thursday before race weekend (April 15th) in Volunteer Headquarters. This is not mandatory as your committee chair can provide training on your first shift, but it can be helpful, especially for first-time volunteers. You will also be able to pick up your uniform at this time.
PARKING
Q: Where do I park during the event?
A: Parking will be in Lot E this year. Your parking pass will grant you access to the Event the entire weekend, whether you are on shift or not.
REGISTRATION
Q: Is there a volunteer registration deadline?
A: The volunteer registration deadline is March 19.
Q: Is there a minimum age requirement to volunteer?
A: Yes, you must be 18 years or older to volunteer.
Q: Is there a fee to volunteer?
A: There is a $55 fee to volunteer for this event.
SCHEDULE
We ask that all volunteers complete at least two shifts during the event (you are welcome to work more)! Each shift is approximately 5-6 hours in length. Please note that delays can result in increased length of shift times. During registration, you will be able to mark your availability. Your committee chairperson will use that information to assign you accordingly. Schedules will be available for viewing, by logging into your online volunteer account.
Q: Can I be scheduled at the same time as my spouse, friend, etc.?
A: We will make every effort to accommodate your scheduling requests if you both are signed up for the same committee. Make sure to list your request on your registration form and select similar availability to the person you wish to work with during the event.
VOLUNTEER PERKS PACKAGE
The volunteer perks package is $55. The package has a value of over $400. Here’s what you get!
- Official event volunteer shirt
- Official event ballcap
- 1 three-day general admission tickets to give to guests
- Volunteer credential (gives event access when not on shift)
- Premium on-site parking pass
- Meals while on shift
- Complimentary volunteer tent camping (discounted RV Camping) *limited availability on both*
UNIFORM/CREDENTIAL DISTRIBUTION
You will be able to pick up your credential and uniform at the Will Call office at the Hampton Inn Thursday, April 15, 6:00am – 7:00pm. Volunteer orientation will be Thursday, April 15, at 4:00pm in VHQ
GUEST TICKETS/PARKING PASS
Your three-day general admission ticket and parking pass will be available to download and print through your online volunteer account.
VOLUNTEER CAMPING
There is limited space in the volunteer tent camping area. You will be able to indicate during registration if you would like a spot here. The first to register and request a spot will get them. Please be aware, this is TENT CAMPING AND SMALL POP-UPS ONLY. No RVs in this area. If you have any questions about your set up, please contact Chuck Lebo.
If you have an RV/Camper, volunteers can get a 20% discount on your spot (if space is available). The discount code will be available after you register to volunteer. *If you do not show up for your volunteer shift, you will be retroactively charged the additional 20%
