Volunteer

Honda Indy Grand Prix of Alabama presented by AmFirst

Register for the 2021 Honda Indy Grand Prix of Alabama!

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Volunteers play a vital role in the success of the Honda Indy Grand Prix of Alabama presented by AmFirst, benefitting Racing for Children’s. We will be enlisting the help of approximately 300 volunteers to work on various committees and we want to ensure that each individual has a once-in-a-lifetime experience! With volunteer positions available throughout the track, volunteers say their behind-the-scenes access is what keeps them coming back year after year! Volunteers are assigned to a variety of committees, performing the many tasks required to conduct an INDYCAR event. All volunteers are required to work a minimum of 2 shifts over the course of the weekend.  Shifts are approximately 5-6 hours long, but can vary depending on the committee. Volunteers are welcome to work more than 2 shifts if they would like. Honda Indy Grand Prix of Alabama presented by AmFirst asks that all volunteers purchase a Volunteer Uniform Perks Package. The package fee subsidizes the cost of the volunteer uniform and other package items, and thereby supporting the Event’s endeavor to generate more funds to donate to our official charity, Racing for Children’s.

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VOLUNTEER FAQ

CHECK-IN

Q: How early should I arrive for my scheduled shift?
A: Please make sure you arrive early enough to check-in and get to your assigned location. Your shift start time is the time you need to be at your post. Please check-in at least 15 minutes prior to this time. Consider the possibility of heavy traffic coming in the Park and how it will affect your commute. Also, we ask that if you are planning on eating before your shift begins, please make sure you have plenty of time to dine.

 

Q: Where should I go to check-in?
A: When you arrive, you will check-in at Volunteer Headquarters located in the building next to Lot E (there will be signage). You must check-in for each shift at Volunteer Headquarters. You will get a lunch voucher upon arrival and be taken/directed to your committee location. A map will be posted shortly.

COMMITTEES

JOIN IN ON THE FUN WITH ONE OF THESE GREAT COMMITTEES! 

Each volunteer is given the opportunity to select up to three committee preferences during registration. Volunteers will be notified of their committee assignment after we receive and process your application. Positions are granted on a first-come, first-served basis. Once a committee is full, it will no longer be available for you to select during registration.

Q: What committees are available?

  • A-Team – A “utility” position, A-TEAM volunteers will perform a variety of tasks throughout the event. This position is ideal for the problem solver that’s not afraid to fill in with different committees at different times.
  • Admissions – Be the first face that visitors see when they enter the park and act as an ambassador for the Honda Indy Grand Prix of Alabama.  You will be working at the gates greeting guests, providing customer service, and scanning tickets.
  • Communications/Shipping and Receiving – Communications is responsible for charging and distributing radios. In addition, this committee will also oversee event shipping and receiving. Volunteers will Receive and inventory daily packages and shipment arrivals for the event staff, sponsors, teams etc. Volunteers will also oversee the distribution of these packages to the appropriate event sponsors, teams, etc. Must be willing and able to do moderate lifting.
  • Fan Zone Hospitality – Responsible for helping run the Guest Services Program. This includes Lost & Found, Park/Event Information, Junior Program, Monitor Hospitality tent entrances, and much more. This position is also responsible for making sure spectator foot traffic is flowing freely and spectators/vendors are following park rules. Assist with registration and execution of the Indy 5K event on Saturday.
  • Hagerty Car Corral – Responsible for managing the official Sports Car Corral, including pre-event organization, onsite parking and management of weekend activities.
  • Hillside Marshals – An up close and personal view of the track and races. Marshals are responsible for monitoring spectator areas and making sure park rules are being implemented by the spectators. They also assist guest with general event information. They are stationed in the hillside viewing areas.
  • Media – Responsible for assisting media personnel in the Media Center, including but not limited to serving as a help desk/greeter in the media center. Responsible for assisting with certain promotions, including escorting groups/drivers to appearances or events around the track. Responsible for assisting with press conferences. May assist with opening ceremonies & trophy presentation on Sunday as well.
  • Paddock Club – The Paddock Club is our high-end shared hospitality area. Located in the Race Control Building, patrons enjoy complimentary food and drink with views of the pits and the start/finish line.  Our Paddock Club committee is in charge of making sure this area flows and is maintained.  You will greet guests, provide information, assist with keeping tables cleaned off, making sure the amenities of the Paddock Club stay replenished.
  • Paddock Credentials – Responsible for the signing of waivers and selling Kamtek Garage passes for spectators entering the paddock garage area.
  • Paddock Marshals – Responsible for pedestrian and vehicular traffic in the KAMTEK Garage (paddock area). General knowledge or experience in the garage area is very helpful.
  • Product Distribution – Responsible for making sure all coolers are filled with drinks and water each morning and replenished throughout the day. Will also assist in stocking fan guides and other amenities around the park.
  • Race Control Security – Responsible for checking credentials and monitoring security at the Race Control Building; which is located in the paddock garage by the start/finish line.
  • Shuttles – Responsible for driving shuttle vans to transport media, teams, sponsors, VIPs, and other guests around Barber Motorsports Park.
  • Volunteer Headquarters – Responsible for checking-in volunteers, distributing meal vouchers, assisting volunteers to get to their committee location, setting up food for meals, coffee, selling/exchanging volunteer merchandise and packets, and other various duties to make sure the Volunteer Headquarter space is clean and organized.

Q: How do I know my committee assignment?
A: Once you’ve completed your online registration and your payment has been processed, you will receive an email confirming your selection as a volunteer and assigning you to a committee. Committee assignments are available on a first come, first served basis. As the event gets closer and needs in areas change, committee assignments could change. We try to give you your first choice but guarantee one of your top 3 choices.

MEALS

Q: What do I do for breakfast/lunch?
A:
Breakfast, lunch and snacks are provided in Volunteer Headquarters on the days of your shifts.  Once you check-in for your shift each day, you will be given a lunch voucher for that day. You must present this to go through the lunch line in VHQ.

ORIENTATION

Q: When is volunteer orientation/training?
A:
We will have a volunteer orientation the Thursday before race weekend in Volunteer Headquarters.  This is not mandatory as your committee chair can provide training on your first shift, but it can be helpful, especially for first-time volunteers. You will also be able to pick up your uniform at this time.

PARKING

Q: Where do I park during the event?
A:
Volunteers will have an on-site parking pass for each day they are scheduled to be on shift.  If you are not on shift one day of the event, you can park in the public parking lot (your credential will give you access to the grounds and Kamtek Garage). Public parking is complimentary. As a reminder, public parking is on-site Friday and Saturday and off-site on Sunday at the Outlet Shops of Grand River (6200 Grand River Blvd East, Leeds, AL 35094). If you would like to park on-site on Sunday in the volunteer lot, be sure to sign up for a shift on Sunday! Volunteers will be able to download and print a Sunday on-site parking pass from their online volunteer account.

REGISTRATION

Please check back regarding registration for the 2021 Honda Indy Grand Prix of Alabama volunteer program.

 

Q: Is there a volunteer registration deadline?
A: The volunteer registration deadline is normally 3-4 weeks prior to race weekend.

 

Q: Is there a minimum age requirement to volunteer?
A: Yes, you must be 18 years or older to volunteer.

 

Q: Is there a fee to volunteer?
A: There is a $55 fee to volunteer for this event.

SCHEDULE

We ask that all volunteers complete at least two shifts during the event (you are welcome to work more)! Each shift is approximately 5-6 hours in length. Please note that delays can result in increased length of shift times. During registration, you will be able to mark your availability. Your committee chairperson will use that information to assign you accordingly. Schedules will be available for viewing, by logging into your online volunteer account.

 

Q: Can I be scheduled at the same time as my spouse, friend, etc.?
A: We will make every effort to accommodate your scheduling requests if you both are signed up for the same committee. Make sure to list your request on your registration form and select similar availability to the person you wish to work with during the event.

VOLUNTEER PERKS PACKAGE

The volunteer perks package is $55. The package has a value of over $400. Here’s what you get!

  • Official event volunteer shirt
  • Official event ballcap
  • 2x three-day general admission tickets with Kamtek Garage access to give to guests
  • Volunteer credential (gives event access when not on shift)
  • Premium on-site parking pass (on days of shifts)
  • Meals while on shift
  • Complimentary volunteer tent camping (discounted RV Camping) *limited availability on both*
  • Volunteer cookout on Saturday night at VHQ

 

UNIFORM/CREDENTIAL DISTRIBUTION
You will be able to pick up your credential and uniform the week of the event at Will Call (at the Hampton Inn, across from the entrance to the park). We will publicize exact days/hours as the event gets closer.

 

GUEST TICKETS/PARKING PASS
Your 2x three-day general admission + Kamtek Garage access tickets and parking pass for days of your shift will be available to download and print through your online volunteer account.

 

VOLUNTEER CAMPING
There is limited space in the volunteer tent camping area. You will be able to indicate during registration if you would like a spot here. The first to register and request a spot will get them. Please be aware, this is TENT CAMPING AND SMALL POP-UPS ONLY. No RVs in this area. If you have any questions about your set up, please contact Chuck Lebo.

If you have an RV/Camper, volunteers can get a 20% discount on your spot (if space is available).  The discount code will be available after you register to volunteer. *If you do not show up for your volunteer shift, you will be retroactively charged the additional 20%

VOLUNTEER RESOURCES