VOLUNTEER

Honda Indy Grand Prix of Alabama 

Volunteers play a vital role in the success of the Honda Indy Grand Prix of Alabama presented by AmFirst. We will be enlisting the help of approximately 300 volunteers to work on various committees and we want to ensure that each individual has a once-in-a-lifetime experience! Volunteers are assigned to a variety of committees, performing the many tasks required to conduct an INDYCAR event. All volunteers are required to work a minimum of 2 shifts over the course of the weekend.  Shifts are approximately 5-6 hours long, but can vary depending on the committee. Volunteers are welcome to work more than 2 shifts if they would like. Sign up for our newsletter below to stay informed about the volunteer program!

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VOLUNTEER FAQ

CHECK-IN

Q: How early should I arrive for my scheduled shift?
A: Please make sure you arrive early enough to check-in and get to your assigned location. Your shift start time is the time you need to be at your post. Please check-in at least 15 minutes prior to this time. Consider the possibility of heavy traffic coming in the Park and how it will affect your commute. Also, we ask that if you are planning on eating before your shift begins, please make sure you have plenty of time to dine.

 

Q: Where should I go to check-in?
A: When you arrive, you will check-in at Volunteer Headquarters located in the building next to Lot E (there will be signage). When you check in, you will get a lunch voucher and be taken/directed to your committee location. A map is posted here.

COMMITTEES

Each volunteer is given the opportunity to select up to three committee preferences during registration. Volunteers will be notified of their committee assignment after we receive and process the application. Positions are granted on a first come, first served basis. Once a committee is full, it will no longer be available during registration.

Q: What committees are available?

  • A-Team – A “utility” position, A-TEAM volunteers will perform a variety of tasks throughout the event. This position is ideal for the problem solver that’s not afraid to fill in with different committees at different times.
  • Guest Services/Fan Zone – Responsible for helping run the Guest Services Program, including Lost & Found, Park/Event Information, enforcing park rules and more.
  • Race Control Security – Responsible for checking credentials and monitoring security at the Race Control Building.
  • Shuttles – Responsible for driving shuttle vans to transport media, teams, sponsors, VIPs, and other guests around the Park.

 

  • Communications/Shipping and Receiving (FULL)  – Communications is responsible for charging, distributing and handling radios. This committee will also oversee event shipping, receiving and distribution of packages. Must be willing and able to do moderate lifting.
  • Hillside Marshals (FULL) – Responsible for marshaling the spectator areas to keep pop-up tents behind the designated line and enforcing park rules.
  • Media (FULL) – Responsible for assisting personnel in the Media Center
  • Paddock Club Hospitality (FULL) – The Paddock Club is our high-end, shared hospitality area located on the 2nd floor of the Race Control Building. Guests enjoy complimentary food and drink with views of the pits and the start/finish line. Our Paddock Club Hospitality committee is responsible for maintaining the flow and upkeep of the area. You will greet guests, provide information, assist with keeping tables cleaned off and making sure the amenities in the restrooms are replenished.
  • Paddock Credentials (FULL) – Responsible for collecting signed waivers from spectators entering the Kamtek Garage.
  • Paddock Marshals (FULL)– Responsible for pedestrian and vehicular traffic in the Kamtek Garage.
  • Product Distribution (FULL) – Responsible for making sure all coolers are filled and replenished with drinks throughout the day.
  • Sponsor Relations (FULL) – Responsible for checking credentials at the hospitality entrances as well as sponsor fulfillment.
  • Sports Car Corral (FULL) – Responsible for overseeing the Hagerty Car Corral, including pre-event organization, on-site parking and management of weekend activities.
  • Volunteer Headquarters (FULL) – Responsible for checking-in volunteers, distributing meal vouchers, assisting volunteers to get to their committee location, setting up food for meals, selling/exchanging volunteer merchandise and packets, and more.

 

Q: How do I know my committee assignment?
A: Once you’ve completed your online registration and your payment has been processed, you will receive an email confirming your selection as a volunteer and assigning you to a committee. Committee assignments are available on a first come, first served basis. As the event gets closer and needs in areas change, committee assignments could change. We try to give you your first choice but guarantee one of your top 3 choices.

MEALS

Q: What do I do for breakfast/lunch?
A:
Breakfast, lunch and snacks are provided in Volunteer Headquarters on the days of your shifts.  Once you check-in for your shift each day, you will be given a lunch voucher for that day. You must present this to go through the lunch line in VHQ.

ORIENTATION

Q: When is volunteer orientation/training?
A:
We will have a volunteer orientation on Thursday, April 4th at 6:00pm in Volunteer Headquarters.  This is not mandatory as your committee chair can provide training on your first shift.  You will also be able to pick up your uniform at this time.

PARKING

Q: Where do I park during the event?
A:
Volunteers will have an on-site parking pass for each day they are scheduled to be on shift.  If you are not on shift, you can park in the public parking lot on Friday and Saturday. If you are attending as a spectator on Sunday, you can purchase a Sunday on-site parking pass here or park at the Outlet Shops of Grand River and take a brief shuttle ride to the Park. Your volunteer badge grants General Admission and Kamtek Garage access for the weekend.

REGISTRATION

Q: Is there a volunteer registration deadline?
A: The volunteer registration deadline will be Friday, March 15.

 

Q: Is there a minimum age requirement to volunteer?
A: Yes, you must be 18 years or older to volunteer.

 

Q: Is there a fee to volunteer?
A: There is a $55 fee to volunteer for this event. Register by Feb. 28th to receive the early bird discount of $40 ($15 savings).

SCHEDULE

Q: How do I know my schedule?
A: Your committee chairperson will use the information you provide during registration (how many shifts you would like to work and what shifts you are available to work) to schedule you. Please log into your volunteer account by March 15th and make sure your availability is updated correctly. You will be able to access your schedule by March 22nd by logging into your volunteer account.

 

Q: Can I be scheduled at the same time as my spouse, friend, etc.?
A: We will make every effort to accommodate your scheduling requests if you both are signed up for the same committee. Make sure to list your request on your registration form and select similar availability to the person you wish to work with during the event.

VOLUNTEER PACKAGE PERKS

Q: What is included in the Volunteer Uniform Package?
A: The Volunteer Uniform Package includes:

  • LevelWear Polo
  • Ball cap
  • Two 3-day General Admission + Kamtek Garage Passes
  • Lanyard and volunteer badge
  • Complimentary tent camping *limited availability*

 

Q: When will we receive our uniforms?
A: You will be able to pick up your package at the volunteer orientation on Thursday, April 4. If you cannot attend the orientation, you will pick up your package at the Will Call station located at the Hampton Inn on Rex Lake Road.

 

Q: What do I do if my uniform does not fit?
A: You can exchange it at Volunteer Headquarters. Please make sure the tags remain on the shirt.

 

Q: What do I wear with my uniform?
A: Wear comfortable closed-toe shoes, your volunteer shirt and nice jeans or khaki pants. We have bug spray and sunscreen at VHQ, but please bring anything else you may need during your shift: camp chair, rain jacket if the forecast calls for it, extra sun screen/bug spray, etc.

 

Q: How do I sign up for Volunteer Camping?
A: Indicated on your registration form that you would like to reserve a tent camping spot.  RVs and campers are not allowed in this area. If you would like to bring your RV or camper, please contact Elle Salem at [email protected] for your 20% discount. If you do not show up for your volunteer shift, you will be retroactively charged the additional 20%.

VOLUNTEER RESOURCES